Reimbursements

REIMBURSEMENT PROCESS
 

  1. Submit a completed and itemized Reimbursement Form with original receipts (receipts should include the dates of service) each month for each child (ie. one child per form).
     
  2. The reimbursement form must be signed and dated by your childcare provider.
     
  3. The reimbursement form must be signed and dated by the OARDC employee.
     
  4. The OARDC Fiscal Office in Wooster must receive the ORIGINAL reimbursement form and receipts by 9:00 a.m. on the 10th of each month in order to qualify for reimbursement for the previous month. If the 10th is a state approved holiday or a weekend, the form will be due on the next business day.
     
  5. Incorrect, incomplete and/or late reimbursement forms must be submitted by the 10th day of the following month along with an "after the fact" reimbursement form to be considered for reimbursement. Reimbursements will NOT BE ISSUED for submissions that are greater than 30 days old. The "after the fact" form is due by 9:00 a.m. the 10th day of the month.

    For example: A reimbursement form dated February 2007 will be accepted until March 10, 2007. After March 10, 2007, your reimbursement will be rejected.
     
  6. In a fiscal year (October 1 to September 31), two "after the fact" forms will be accepted per person based on the month the reimbursement is made. If you exceed this number, your continued participation in the Child Care Program will be reviewed by the committee and the OARDC Director’s Office. THIS POLICY BEGINS ON JANUARY 1, 2007.
     
  7. To receive reimbursement for a particular day the participant MUST be at work (or attending class) AND the child must be in attendance at the licensed daycare. Reimbursements are not given for state approved holidays, vacation time, or sick time.

    CHECK OVER YOUR FORM TO MAKE SURE IT IS COMPLETE PRIOR TO SUBMITTING IT! A SAMPLE OF HOW THE FORM SHOULD BE COMPLETED IS ON EACH REIMBURSEMENT FORM. IF YOU STILL HAVE QUESTIONS, YOU MAY CONTACT A COMMITTEE MEMBER FOR HELP.


    The reimbursement forms are available on the FORMS     page.