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Reimbursements
REIMBURSEMENT PROCESS
- Submit a completed and itemized
Reimbursement Form with original receipts (receipts should include the dates
of service) each month for each child (ie. one child per form).
- The reimbursement form must be
signed and dated by your childcare provider.
- The reimbursement form must be
signed and dated by the OARDC employee.
- The OARDC Fiscal Office in Wooster must
receive the ORIGINAL reimbursement form and receipts by 9:00 a.m. on the
10th of each month in order to qualify for reimbursement for the previous
month. If the 10th is a state approved holiday or a weekend, the form
will be due on the next business day.
- Incorrect, incomplete and/or late
reimbursement forms must be submitted by the 10th day of the following month
along with an “after the fact” reimbursement form to be considered for
reimbursement. Reimbursements will NOT BE ISSUED for submissions that
are greater than 30 days old.
For example: A reimbursement form dated January 2007 will be accepted until
March 10, 2007. After March 10, 2007, your reimbursement will be rejected.
- In a fiscal year (October 1 to
September 31), two “after the fact” forms will be accepted per person. If
you exceed this number, your continued participation in the Child Care
Program will be reviewed by the committee and the OARDC Director’s Office.
THIS POLICY BEGINS ON JANUARY 1, 2007.
- To receive reimbursement for a
particular day the participant MUST be at work (or attending class) AND the
child must be in attendance at the licensed daycare. Reimbursements are not
given for state approved holidays, vacation time, or sick time.
CHECK OVER YOUR FORM TO MAKE SURE IT IS COMPLETE PRIOR TO SUBMITTING IT!
A SAMPLE OF HOW THE FORM SHOULD BE COMPLETED IS ON EACH REIMBURSEMENT FORM.
IF YOU STILL HAVE QUESTIONS, YOU MAY CONTACT A COMMITTEE MEMBER FOR HELP.
REIMBURSEMENT FORM (PDF)
“AFTER THE FACT” REIMBURSEMENT FORM (PDF)
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