Ohio Agricultural Research and Development Center  AD-421 Instructions ALL INFORMATION SHOULD BE ENTERED BY February 9, 2001

 

The National Regional Support Project-1 (NRSP-1), "Research Planning Using the Current Research Information System," recommended that State institutions be required to submit all CRIS data in automated form.  As of January 1995, CSREES required all CRIS data submission in electronic form.  Institutions are encouraged to use the CRIS Forms Website to input and submit AD-421 data. If you are not already participating in the CRIS Web Forms, visit the CRIS Forms Assistance Web site at http://cwf.uvm.edu/cris/ and follow the link that explains how to participate.

IMPORTANT NOTE:  When preparing progress or termination report data electronically, please DO NOT submit incomplete reports (i.e. "Project Terminated;" "Investigator No Longer with University;" Terminated").  This type of data transfers to the CRIS database and will appear as the most recent report.  Please check the period covered dates to insure that the correct year is being submitted.

1. ADMINISTRATIVE PROJECTS. Progress reports should not be submitted on administrative projects.

2. MEASUREMENT DATA.  Measurement data are to be given in metric terms only.

3. McINTIRE-STENNIS PROJECTS. The number of graduate students associated with each project should be entered in Field 85 (example: Graduate Students=2).

4. PATENTS/INVENTIONS.  Disclosure statements shall be made via the annual CRIS AD-421 report. Enter patent information, when applicable, at the end of the progress report (example: Patent/Invention No.: XXXXXXXXXXX.  Date: May 1, 1998).  If a patent has already been issued, provide the patent number and issue date.  If a patent has been applied for but not yet issued, provide the patent application serial number and the filing date.  If disclosure information (patent;application number and date) has not been submitted prior to the termination of the project, please include it on the AD-421 termination report.

5. PROGRESS/TERMINATION REPORTS.  A progress or termination report should be submitted for all active projects.  Ia a project has been terminated during the reporting period, and you have already submitted a final report do not submit a duplicate report.

6. TERMINATION REPORTS.  In the year the research is completed, a final summary report, covering the entire life of the project, should be submitted in lieu of an annual progress report.  Please check terminated projects to verify that the projects should be terminated with the current reports.

7. NATIONAL RESEARCH INITIATIVE COMPETITIVE GRANTS.  Reports should be submitted via your institution’s reporting procedure.

8. APPROVAL SIGNATURES.  A letter signed by the Director, Dean or A-TR, certifying the accuracy and completeness of all the reports, will be submitted to the CRIS office.

Your research report is entered into the CRIS (Current Research Information System) database where it is available to fellow research scientists and administrators on a nationwide basis, and to the public worldwide in the CRISTEL online file (http://cristel.nal.usda.gov:8080).

You will be entering these data from the CRIS Forms Assistance Web pages. To access these pages, use your Web browser. Netscape 2.02 or higher and MS Internet Explorer 3.0 and higher have been tested successfully.

Display the CRIS Forms Assistance homepage located at http://cwf.uvm.edu/cris.

Select Using CRIS Web Forms from the homepage.

       You can bookmark this page or the homepage if you wish, but no subsequent pages can be bookmarked.

Select the AD-421 Progress/Termination Report from the "Enter CRIS Web Forms...." section.

**Note the version of your browser. Obtain a newer browser if needed before proceeding.

Select: OHO - Agricultural Exper Station, Ohio State University
Enter " teal " as the password and then Proceed.

Enter your name to display the list of projects that require reports from you as the principal investigator.

Select one project from the list and Proceed.

Enter the following information:

1) Choose the appropriate report, either:

       Progress: If the termination date has not passed and the project was active during the current reporting year

       Termination: Only if the termination date has passed and the project will not be extended beyond this listed date

2) Progress/Termination narrative:

       The progress report narrative should list findings and accomplishments with brief comments as to why the results are significant scientifically or practically. If it is too soon to report accomplishments, characterize the status or stage of the work.

       The termination report narrative is a brief summary of accomplishments for the entire life of the project.

       CRIS strictly limits the narrative to 3200 characters, and cannot accept any characters not found on your keyboard. Do not use degree symbols, math symbols, Greek letters, italics, boldface, super- or sub-scripts, or underlines. Consider entering and spell-checking the text in your favorite wordprocessor (then paste it into the Web form), but do NOT include tabs or indents nor any other text formatting. Also, the question mark (?) should not be used because it means something else to the CRIS computer. Please substitute suitable words and alternate characters.

3) Publications:

       Publications that relate to your CRIS projects should be included. List significant publications issued during the reporting period. On a termination report, only include publications not previously submitted on a progress report.

       Example: Wu, J., Ullrich, R.C. and Novotny, C.P. 1996. Regions in the Z5 mating gene of Schizophyllum commune involved Y-Z binding and recognition. Mol. Gen. Genet. 252:739-745.

       Include only publications for the current reporting period, and only published works (journal articles, published abstracts,
       books, book chapters, and theses -- NO talks, NO presentations, NO newsletter or magazine articles). Do NOT enter authors in all capital letters and do NOT number the citations.

When all information is entered, select Check Data and note any errors. View the displayed information carefully. Corrections or additional edits can be made by using the BACK button on your browser toolbar. After each edit, Check Data again.

When the information is correct and complete, select Save Report. You should see a Confirmation Screen if your report was
successfully saved in the site's collection file. You may also want to print a copy of this page to keep for your records and or submit for review.

When you are completely finished with the report and do not need to edit it further, select the Report Complete button. Once you select this button, you will not be able to edit the report again, and it will then be submitted to CRIS for you. You MUST "press" this button to indicate when the report is complete. Your report cannot be submitted to CRIS until you mark it complete. and it can then be submitted to CRIS.

If you have more than 1 project, use the BACK button of your browser until reaching the Project Selection page. Use your browser's Reload button to see checkmarks by completed reports. Select another project and follow the same steps as outlined previously.

Submit a report for ALL projects that are listed for you.

Last Modified: 10/05/2001
Contact: Wendy Michel
michel.5@osu.edu