Staff Advisory Council
College of Food, Agricultural,
and Environmental Sciences
Minutes

February 8, 1999; 10:00 - 12:30 Der Dutchman, Belleville, OH

Present: Betty Aylsworth, Carol Bunn, Sherri Decant, Cindy Crawford, Marjorie Dellinger, Janice Dicarolis, Mark Erbaugh, Debra Gallagher, Ted Gastier, Becky Hooper, Jim Karcher, Mabel Kirchner, Barbara LaMoreaux, Kathy Mohler, Christine Nielsen, Pat Patterson, Ed Poling, Susan Sommer, Carol Sowers, Regina Vann, Thad Welch, Shelley Whitworth, Cathy Zirkle

Staff: Marilyn Trefz, Cathy Forte

Absent: Ann Lighthiser

Pictures were taken of all members present for the membership brochure.

New member Sherri Decant was introduced. Sherri is an office assistant in the Lucas County Extension Office and was nominated for membership by Chi Epsilon Sigma. Suzanne Steel from the Section of Communication & Technology has resigned and is being replaced by Mitch Moser. Mitch was unable to attend today's meeting.

The officer team elected today will begin planning and facilitating council meetings at the end of today's meeting. Marilyn Trefz outlined the continuing relationship between staff support and the Advisory Council. Marilyn will not attend on a regular basis after today. Cathy Forte will remain as administrative support for the council. She will:

• be responsible for bringing college-wide information to the council; facilitate communication from and to the Vice President's Office; "troubleshoot" for the council to facilitate their ability to successfully finish projects/solve problems; assist council members in finding the appropriate people within the college to work with as they address their agenda; consult and advise as necessary; be an ex-officio member of the Executive Committee.
• Recording the minutes and making meeting arrangements will be taken over by the officer team at the end of today's meeting.

Marilyn Trefz provided additional details about the Reinvent Retreat to which all Advisory Council members have been invited. Approximately 125 people, both internal and external, have been invited to participate. The group will review the first three years of Project Reinvent and address what we will do during the final two years of Kellogg funding. The basic goal of the retreat will be for the participants to thoroughly discuss and plan what the future of our organization will be. Outside speakers and a facilitator have been arranged and the agenda is being carefully developed.

The following officer candidates briefly addressed the group in preparation for today's election: Chair: Thad Welch, Vice-Chair: Cindy Crawford, Kathy Mohler, Christine Nielsen; Secretary/Treasurer: Betty Aylsworth, Becky Hooper; Communications Director: Cathy Zirkle.

Twenty-four ballots were cast (23 present, 1 absentee) with the following results. There were no write-in votes:

Chair: Thad Welch
Vice-Chair: Christine Nielsen
Secretary/Treasurer: Becky Hooper
Communications Director: Cathy Zirkle

The deadline for LINC proposals has been extended. Marilyn Trefz presented information on a proposal for funding a staff development project in conjunction with staff on the Mansfield Campus. A day-long training program on working in teams would be held with each group working on their separate goals. It was moved and seconded that Marilyn Trefz be asked to write and submit such a proposal to Garee Earnest. Motion carried.

The Vice President's Advisory Council has invited the Staff Advisory Council to name three of its members to the VP Council. The VP Council meets twice a year for a day-long meeting and discusses one agenda item brought to them by the Vice President. The next meeting is this Friday, February 12. Although staff terms on the Council are generally 3 years, it was moved and seconded to have the initial group stagger their terms for 2, 3, and 4 years. Shelley Whitworth, Regina Vann, Kathy Mohler, Debra Gallagher, Barb LaMoreaux, Jim Karcher, Cindy Crawford, and Pat Patterson were nominated. A vote of the membership selected Shelley Whitworth, Cindy Crawford, and Jim Karcher who will serve 2, 3, & 4 year terms respectively.

Minutes of the November 17, 1998 meeting were reviewed. Revisions are reflected in the bylaws which are attached as a separate document. It was moved and seconded to approve the minutes as amended. Motion carried.

A review of the Membership Section of the bylaws was begun. Sections on terms, eligibility and resignations were reviewed and approved as amended. They are included in the bylaws attached. The discussion on the membership section will continue at a future meeting.

Discussion on the content of biographical sketches in the brochure was deferred. It was decided to give the Biographical Sketches to Cathy Zirkle as Communications Director for review and possible discussion at a future council meeting. Pictures and bio sketches will be combined to produce a membership brochure.

Discussion on goals to accomplish this year was deferred and will be placed on a future agenda as determined by the officer team. Members with additional thoughts on goals they would like to see the council adopt should contact Thad Welch.

Roberts Rules of Order, The Modern Edition, were given to Thad Welch and Christine Nielsen.

Action items from today's meeting to be accomplished by the next meeting:

• Marilyn Trefz will confirm the process by which council members will continue to be selected (specifically the areas from which they are to come) with Bob Moser.
• Marilyn Trefz will submit the LINC proposal to Garee Earnest by February 17 and will confer with the officer team on setting a date.
• Officer team will meet.
• Becky Hooper will e-mail members on meeting dates for the first part of March. She will also contact the Mt. Vernon Extension office regarding holding the March meeting there.

Barb LaMoreaux announced that there is a $500 scholarship available for families of OSU employees that can be used at any school in the country. The application deadline is March 1. Contact Barb for further details.

Minutes submitted by:
Cathy Forte

cc: Cabinet
Chairs
School Directors
District Directors
John Allred, Chair, Ag Faulty Council