Staff Advisory Council
College of Food, Agricultural,
and Environmental Sciences
Minutes

 April 12, 2000
Thorne Hall, Wooster

Present: Betty Aylsworth, Rita Bowers, Carol Bunn, Marjorie Dellinger, Janice Dicarolis, Mark Erbaugh, Ann Lighthiser, Ted Gastier, Deb Gallagher, Shelley Whitworth, Becky Hooper, Jim Karcher, Mabel Kirchner, Barbara LaMoreaux, Pat Patterson, Regina Vann, Thad Welch, Cathy Zirkle, Christine Nielsen, Susan Sommer
Absent: Cindy Crawford, Sherri DeCant, Anne Groves, Kathy Mohler, Carol Sowers
Guest: Marilyn Trefz

The regular meeting of the Staff Advisory Council was held in Wooster in Thorne Hall from 10:00 a.m.-1:00 p.m.

Agendas were distributed. Thad reported the executive team met on March 27 (Cathy was absent) to develop the agenda and discuss other related business. The exec team meeting followed a presentation by President Kirwan and Provost Ed Ray who met with members of Dean Moser's cabinet. The exec team was invited to participate in this session. The topic discussed was the university's academic plan.  No changes were noted in the February minutes. Barb LaMoreaux made a motion to approve, seconded by Marjorie Dellinger. Motion passed.

VICE CHAIR POSITION Thad announced his resignation from SAC because he is taking a job outside the university. This will be his last meeting, therefore, Christine will move into the role of Chair. Christine reviewed plans to elect a new Vice Chair. According to the bylaws, a nomination task force is responsible for this process. Christine will chair the TF, and others volunteering to serve are Barb LaMoreaux and Janice Dicarolis. This Nomination TF will also be responsible for the election of officers later in the year. It was agreed the new Vice Chair will serve the remainder of this year's term and then continue through the next year.

After discussion, Regina Vann made a motion that the election process be held by secret ballot through e-mail to a neutral party. Cathy Zirkle seconded the motion; motion passed. Since Nancy Ray is changing positions in the college office, she will no longer be our support contact, so Christine will contact Dr. Newcomb to designate a replacement for Nancy.

Christine accepted nominations from the floor. Thad nominated Deb Gallagher, and Cathy nominated Jim Karcher. Other nominations will be accepted and members can nominate his/her self. Nominations are to be sent to Christine; deadline is April 21. The Nominations TF will verify all candidates' willingness to serve and present a ballot to members. Voting deadline will be May 8.

MAY MEETING The May 15 regular meeting is canceled. Everyone is encouraged to attend the May 9-10 "Foundations" Professional Development Program in Powell. E-mail registration to <poe.4@osu.edu>. The June 21 meeting will now be scheduled for the NW District, and Carol Bunn will coordinate arrangements.

TASK FORCE REPORTS

Christine announced that since the meeting with Dean Moser was canceled in March, the exec team would like to present a written report to him. She asked that each TF Chair prepare a brief, comprehensive summary of accomplishments and future objectives. Each TF chair is to send their summary to Christine by April 21. Christine and Cathy will then arrange a meeting with Dean Moser to review the transition in leadership and also present this TF report.

enVision - Cathy reported that Betty and she had an article in the April issue; Cathy is responsible for writing the next article.

Promotion Display - Cathy reported Tim Bowman from C&T is finalizing the display, and it should be ready soon.

Web Site - Susan indicated a new design was done with the help of Jim Lemon in C&T to more closely carry through on the design and colors of the logo. Check it out at www.ag.ohio-state.edu/~newsite/index.htm. An e-mail address has been included <sac@postoffice.ag.ohio-state.edu>. Susan is designated to receive these messages. Hopefully, we will have feedback from the survey after it is sent and can obtain input for the Rewards TF through this e-mail address.

List Serve - Ann indicated there have been no changes or updates since the last meeting.

Staff Development - Shelley reported this TF has not met; waiting for more input based on the survey results. She solicited suggestions for members outside SAC as well as other SAC members who have an interest in serving on the TF. Jim Karcher and Janice Dicarolis volunteered to be members, and Becky Hooper suggested Nikki Conklin with Extension to be an outside member. Regina indicated she had resigned from the TF because of her time commitment to the Rewards and Recognition TF. Shelley and Jim were designated as co-chairs.  Members of this TF: Shelley Whitworth, Co-Chair Jim Karcher, Co-Chair Rita Bowers Cindy Crawford Susan Sommer Janice Dicarolis

Rewards and Recognition TF - Christine reported the TF initially held a conference call and plan to meet following today's SAC meeting. Outside SAC members have been added to this TF.

Survey TF - Christine asked for a volunteer to serve as chair. Marjorie volunteered. Mark expressed an interest in this TF, and he also volunteered to serve as co-chair.  Members of this TF: Marjorie Dellinger, Co-Chair Mark Erbaugh, Co-Chair Rita Bowers Carol Bunn Ted Gastier Carol Sowers Kathy Mohler Sherri DeCant

Marilyn Trefz distributed copies of the draft survey and reviewed the additions and changes incorporated based on input at the February SAC meeting. Lengthy discussions followed on various aspects of the survey, and Marilyn will incorporate these changes and work with the TF to finalize the document. Some concern was expressed on the length of the survey, and she indicated that the size will be reduced and put on two 8-1/2 x 11 pages and folded as a booklet. The time line has been moved back by a month -- mailed out by the end of April. Barb LaMoreaux volunteered her students to stuff and mail the survey to all non-faculty/non-bargaining units in the college. Concern was also voiced about confidentiality if in fact a label is used on the survey as a self mailer. It was agreed the survey will be put inside an envelope. A statement of purpose and how the results will be used are to be added to the front portion of the survey. A letter from Dean Moser will be sent to promote the survey and encourage everyone's feedback. If members have any additional comments after reviewing the draft further, the deadline to get them to Cathy or Christine is April 21.

OTHER REPORTS

Guiding Coalition - The Coalition met since our last SAC meeting. Nothing major to report; the Kellogg Team met with this group as they did with the SAC members in February.

VP's Advisory Council - Shelley reported she and Cindy Crawford attended the last meeting. The topic of discussion was GMO (genetically modified organisms). The college has formed a committee to look at the use and concerns surfacing around this topic. The Kellogg Team also attended this meeting.

Facilities Master Planning Group - Ted updated members on the master plan for the college and shared some of the frustrations and questions faced by the members.

OTHER ITEMS OF BUSINESS

Copies of the handouts from this meeting will be sent through regular mail to members absent due to various deadline dates.

Travel reimbursement forms for this meeting are to be sent to Nancy Ray by Friday, April 14.

Morning refreshments were compliments of Mabel and Christine. Box lunches were provided by Steve Slack, OARDC Director.

Marjorie made a motion to adjourn the meeting; seconded by Christine.

Becky Hooper Secretary/Treasurer